Master the Art of Task Tracking in Project Management

Master the Art of Task Tracking in Project Management

Richard Lv13

Master the Art of Task Tracking in Project Management

Microsoft Project is a powerful project management program that helps you plan and manage your projects. It provides you with the ability to create detailed timelines, assign tasks, manage resources, and share project status updates with stakeholders.

To help you make the most of this tool, Microsoft Project offers a variety of keyboard shortcuts you can use to speed up processes and reduce mundane work. This guide lists the most useful Microsoft Project keyboard shortcuts and explains how to use them for maximum efficiency.

Microsoft Project Keyboard Shortcuts

Here are some shortcuts that you may need frequently to use in Microsoft Project:

1. Open a Project File

Ctrl + O: It is important to keep track of all projects that are being worked.

2. Save a Project File

Ctrl + S: It is essential to save all changes made to a project often as it helps to keep track of and prevent data loss.

3. Create a Task

Ctrl + T: This will open up a new task window and allow you to enter the necessary information for their project.

4. Close the Program Window

Alt + F4: This will instantly close the Microsoft Project window and end the current session.

5. Open a New Window

Shift + F11: This will open up a blank window that can be used for any tasks or projects that need to be created.

6. Activate the Project Control Menu

Alt + Spacebar: This will open up the project control menu, which can be used to manage the various aspects of a project.

7. Show Task Information

Shift + F2: This will open up a window with detailed information about any selected tasks.

9. Turn On or off Auto Calculate

Ctrl + F : This will enable or disable the auto-calculate feature, which automatically updates any changes made to a project.

10. Clear or Reset the Selected Field

Ctrl + Del: This will clear any data that is currently entered in the selected field and reset it to its default value.

11. Copy the Selected Data

Ctrl + C: This will automatically copy the data that is currently selected and allow it to be pasted into any other location.

12. Cut the Selected Data

Ctrl + X: This will remove the data from its current location.

13. Set the Task to Auto Schedule

Ctrl + Shift + Alt: This will enable the auto-schedule feature for any selected tasks, which automatically updates the schedule based on any changes that are made.

14. Set the Task To Manually Schedule

Ctrl + Alt + M: This will enable the manual schedule feature for any selected tasks, which requires users to manually update the schedule.

If you like using your keyboard to get around your productivity suite, check out what KeyTips in Microsoft Office are and what they do .

Overview of All the Microsoft Project Shortcuts

Here is a quick cheat sheet of all the essential shortcuts for Microsoft Project:

Shortcut Key Action
General Commands
Open a project file Ctrl + O
Save a project file Ctrl + S
Create a new project Ctrl + N
Navigate views and windows
Activate the entry bar F2
Activate the menu bar F10 or Alt
Activate the project control menu Alt + Spacebar
Activate the split bar Shift + F6
Close the program window Alt + F4
Display all filtered tasks or all filtered resources F3
Display the Field Settings dialog box Alt + F3
Open a new window Shift + F11
Reduce a selection to a single field Shift + Backspace
Reset sort order to ID order and turn off grouping Shift + F3
Select a drawing object F6
Display task information Shift + F2
Display resource information Shift + F2
Display assignment information Shift + F2
Turn on or off the Add To Selection mode Shift + F8
Turn on or off Auto Calculate Ctrl + F9
Turn on or off the Extend Selection mode F8
Move left, right, up, or down Alt + Arrow keys
Outline a project
Hide subtasks Alt + Shift + Hyphen (-)
Indent the selected task Alt + Shift + Right arrow key
Show subtasks Alt + Shift + Equal sign (=)
Show all tasks Alt + Shift + Asterisk (*)
Remove a task indent Alt + Shift + Left arrow key
Edit in a Sheet View
Cancel an entry Esc
Clear or reset the selected field Ctrl + Delete
Copy the selected data Ctrl + C
Cut the selected data Ctrl + X
Delete the selected data Delete
Fill down a column Ctrl + D
Display the Find dialog box Ctrl + F
Link tasks Ctrl + F2
Paste the copied or cut data Ctrl + V
Reduce the selection to one field Shift + Backspace
Undo the last action Ctrl + Z
Unlink tasks Ctrl + Shift + F2
Set the task to manually schedule Ctrl + Shift + M
Set the task to auto schedule Ctrl + Shift + A
Move in a Sheet View
Timescale left Alt + Left arrow key
Timescale right Alt + Right arrow key
Beginning of a project Alt + Home
End of a project Alt + End
First field in a row Ctrl + Left arrow key
To the first row Ctrl + Up arrow key
First field of the first row Ctrl + Home
Last field in a row Ctrl + Right arrow key
Last field of the last row Ctrl + End
To the last row Ctrl + Down arrow key
Extend the selection in a Sheet View
Down one page Shift + Page down
Up one page Shift + Page up
Down one row Shift + Down arrow key
Up one row Shift + Up arrow key
First field in a row Shift + Home
Last field in a row Shift + End
Start of the information Ctrl + Shift + Home
End of the information Ctrl + Shift + End
To the first row Ctrl + Shift + Up arrow key
To the last row Ctrl + Shift + Down arrow key
To the first field of the first row Ctrl + Shift + Home
To the last field of the last row Ctrl + Shift + End
Select all rows and columns Ctrl + Shift + Spacebar
Select a column Ctrl + Spacebar
Select a row Shift + Spacebar
Move within a selection down one field Enter
Move within a selection up one field Shift + Enter
Move within a selection right one field Tab key
Move within a selection left one field Shift + Tab
Select and edit in the entry bar
Accept an entry Enter
Cancel an entry Esc
Delete one character to the left Backspace
Delete one character to the right Delete
Delete one word to the right Ctrl + Delete
Extend the selection to the end of the text Shift + End
Extend the selection to the start of the text Shift + Home
Turn on or off Overtype mode Insert

Get the Most Out of Microsoft Project

Here you will find a comprehensive overview of the most common Project keyboard shortcuts to help you get more done. These shortcuts can help you save time while using Microsoft Project and focus on the relevant tasks at hand.

  • Title: Master the Art of Task Tracking in Project Management
  • Author: Richard
  • Created at : 2024-08-16 01:22:18
  • Updated at : 2024-08-17 01:22:18
  • Link: https://win11-tips.techidaily.com/master-the-art-of-task-tracking-in-project-management/
  • License: This work is licensed under CC BY-NC-SA 4.0.